Things Landlords Should Be Doing Every Year But Probably Aren’t

Being a landlord comes with its fair share of responsibilities. The to-do list can seem never-ending, from managing tenants to ensuring the property's upkeep. However, even with a detailed checklist, there are some crucial tasks that landlords should be doing every year but often get overlooked.

This blog post will explore these essential yearly tasks that can help landlords maintain their properties and investments. So, let's dive in and ensure you're not missing out on these crucial steps.

Annual Property Inspection

An annual property inspection is a crucial task that should be a cornerstone of every landlord's routine. This proactive measure involves visiting your rental property once a year to assess its condition thoroughly. During the inspection, you can identify maintenance issues, safety concerns, and potential areas for improvement.

By conducting this annual check-up, you ensure the safety of your tenants and protect your investment by addressing problems before they escalate into costly repairs. Effective communication with tenants and scheduling inspections at their convenience can make this process smoother and maintain positive landlord-tenant relations.

Review and Adjust the Rent

Reviewing and adjusting rent is a critical annual task for landlords. This practice ensures that your rental property remains competitive in the market while providing you with a fair return on your investment.


Over time, the cost of living and local rental market conditions can change, making it necessary to reevaluate your rental rates. By staying attuned to these shifts, you can strike a balance between maximizing your rental income and retaining good tenants.

Renew or Update Leases

Renewing or updating lease agreements annually is a fundamental responsibility for landlords. This process allows you to maintain clarity and consistency in the landlord-tenant relationship.

When you review and potentially adjust lease agreements, you can ensure they reflect any changes in legal requirements, property conditions, or tenant expectations. Renewing leases also allows you to communicate openly with your tenants, addressing any concerns or making necessary improvements to the rental terms.

Ultimately, this practice helps solidify expectations, reduces misunderstandings, and promotes a more harmonious and stable rental experience for both parties, contributing to long-term tenant retention and property management success.

Budget for Maintenance and Repairs

You should allocate a portion of your rental income to cover yearly maintenance and repairs. Setting aside funds in advance ensures that you're financially prepared when unexpected issues arise. It's wise to create a dedicated maintenance budget to avoid dipping into your personal finances.

Additionally, having a dedicated maintenance budget demonstrates your commitment to maintaining a safe and comfortable living environment for your tenants. This can enhance tenant satisfaction and retention while safeguarding the long-term value of your real estate investment.


Check Safety Measures

Safety should always be a top priority for landlords. Regular inspections of devices such as smoke detectors, carbon monoxide detectors, fire extinguishers, and security systems help ensure they are in proper working condition. Doing so significantly reduces the risk of potential hazards, protects your property, and, most importantly, safeguards your tenants' well-being.

Maintaining safety measures meets legal requirements and contributes to a sense of security for your tenants, thus fostering a positive living environment and promoting tenant satisfaction. Additionally, it demonstrates your commitment to their safety, which can enhance your property's reputation and tenant retention.

Update Insurance Policies

Review your landlord insurance policies annually to make sure they still provide adequate coverage. Consider any changes in your property's value, any new risks, or additional properties you've acquired. Adequate insurance coverage is crucial for protecting your investment.

Reevaluate Screening Criteria

Reevaluating screening criteria is a crucial annual task for landlords to ensure they select reliable and responsible tenants. As the rental landscape evolves, so should your criteria to meet changing needs and challenges. By revisiting your screening process, you can identify any areas where adjustments are necessary to assess prospective tenants better.

This might include credit checks, background checks, income requirements, and rental history verification. Staying proactive helps minimize the risk of problematic tenants and fosters a harmonious landlord-tenant relationship. Note that whatever changes you make to the process, need to remains compliant with Fair Housing Regulations.


Enhance Property Curb Appeal

Enhancing property curb appeal is a simple yet impactful annual task. It involves landscaping, painting, or making exterior improvements to make your property more visually appealing. A well-maintained exterior can attract quality tenants and increase your property's value, benefiting your investment.

Inspect for Water Leakages

Water leakages can lead to significant damage if left unchecked. Look for signs of leaks in plumbing, roofs, and around windows to prevent potential issues from escalating. Gutters play a vital role in protecting your property from water damage. Regularly clean and inspect gutters to remove debris and ensure proper drainage.

Review Your Insurance Premiums

In addition to reviewing your insurance policies, examining your insurance premiums is essential. Are you getting the best coverage at the most competitive rates? Shop around for insurance quotes and consider bundling policies to save money.

Renew Tenant Contact and Emergency Details

Ask the tenant for updated contact information annually. Ensure you have their current phone numbers, email addresses, and emergency contacts on file. This information is crucial in case of emergencies or the need for communication.

Bottom Line

Being a landlord demands proactive attention to detail. Incorporating these yearly tasks into your routine safeguards your investment maintains tenant relations, and keeps your property thriving. Stay organized with a checklist to ensure you're a responsible landlord. Your tenants will appreciate your dedication, and your investment will thrive.

For professional property management services and expert guidance, consider Schambs Property Management. We offer tailored solutions to make your landlord journey smoother and more successful. With our expertise, you can confidently navigate the challenges of property management. Contact us today to learn more!

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